Search folder

You can use a search folder in the administration interface to search the assets in the asset tree. You can search for assets by terms or status. For example, you can search for the following items:

  • All assets that contain the word "Squiz".

  • All assets approved to go live.

  • All live assets containing the words "Squiz Australia".

You can also specify asset types in which to search. For example, find all standard pages that contain the word "Squiz".

The search folder asset can only return up to 100 results.

Result under a search folder

The assets that match the search criteria will be linked under the search folder in the asset tree, as shown in the figure:

To get the latest list of results:

  1. Right-click on the Search folder.

  2. Select Refresh.

The assets that no longer match the search criteria will be removed from under the search folder in the asset tree.

You cannot access the search folder through the public web site.

Once you have created a search folder, you can configure its settings on its associated asset screens. Read the Asset details screen documentation for more information about the status, future status, thumbnail, and details sections. This chapter will describe the Details screen, which is different for a search folder.

Details screen

The Details screen allows you to configure the search settings for the search folder. Read the Asset details screen documentation for more information about the status, future status, thumbnail, and details sections.

Search settings

This section allows you to set up the search criteria for the search folder. The search settings section of the Details screen is shown in the figure:

The search settings section of the *Details* screen

The fields available are as follows:

Search root

Select which part of the system in which to perform the search. For example, if you want to search all of the assets under the site, select the site asset. You can select multiple root nodes by clicking on the More… button. If this field is left empty, it will perform the search on the entire system.

Searched terms

Enter the terms for which to search. For example, if you want to search for all assets that contain the terms Squiz and Australia, enter Squiz Australia. This field is optional.

Search logic

Select the search logic to use for the search folder. The options available are as follows:

Results include all terms

Select this option if the asset should contain all of the terms entered into the searched terms field.

Results include any terms

Select this option if the asset should contain at least one term that has been entered into the searched terms field.

Searched statuses

Select which status or statuses for which the asset needs to be included in the search. For example, if you want to find all assets that have been through workflow and need to go live, select approved to go live and safe editing approved to go live. To select multiple statuses, hold down the Ctrl key on the keyboard while clicking on the statuses in the list. You need to select at least one status for the search folder to work.

Searched asset types

Select the asset types for which to search. For example, if you only want to search standard pages, select Standard page from the list. To select additional asset types, click the More… button. An additional field will appear on the screen. You need to select at least one asset type for the search folder to work.

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