Creating and managing community events

Overview

A community event can be:

An event is a type of news item whose purpose is to advertise information about a particular event to other Workplace users. An event consists of:

  • the Event name,

  • Start date, Start time, End date and End time,

  • an All day selector, which disables the previous time fields,

  • Repeat and Reminder fields, useful when downloading the event to your personal calendar,

  • an Event location,

  • an RSVP Details field,

  • a Description WYSIWYG editing box, as well as

  • various other selectable categories of information (e.g. Topic/Category and AUDIENCE details) that can be specified for the event item.

Creating a community event

Any logged in Workplace user can create a community event in any public community, as well as a private community that the user is a member of.

To create a community event:

  1. Ensure you have accessed the community’s overview page.

  2. On the EVENTS tab, click the add event button Add event button, which opens the Create an event page.

  3. Add a name for your event in the Event name field.

    The event name should be brief and consist of no more than a single sentence. If a user were to visit this community’s EVENT tab and from its calendar view, click the event to access its details, and import the event to their own personal calendar, then this field’s value provides the event’s title/summary.
  4. Specify the appropriate Start date/time and End date/time details for your event using these fields' date- and time-picking features.

    The End date/time cannot be earlier than the Start date/time values, and the Start date/time values cannot be earlier than the current date/time.
    • All day - switching this toggle on hides the Start/End time fields. Upon doing so, specify the Start/End date field values only.

    • Repeat - choose the frequency with which your event repeats. The day of the week indicated in these options matches the day of the week that your event starts.

    • Reminder - choose the notice period to receive a reminder/notification before the event’s start time.

  5. Write some brief details about the location of your event in the Event location field.

    If a user were to visit Workplace’s calendar feature and download this event to their own personal calendar, then this field’s value provides the event’s location.
  6. Choose one or more predefined category items (if available) for your event from the Category section.

  7. Write some brief details about how to RSVP to your event in the RSVP Details field. This field’s value appears in the RSVP field of the event’s pop-up, when a user clicks on the event through Workplace’s calendar feature.

  8. Enter the main written content for your event in the Description editing box.

    If a user were to visit Workplace’s calendar feature and download this event to their own personal calendar, then this field’s value provides the event’s description.
  9. Upon completing this page, click the Add event button.

Editing a community event

Any logged in Workplace user can edit any existing community event in any public community, as well as any private communities that the user is a member of.

To edit an event:

  1. Ensure you have accessed the community’s overview page, and click the EVENTS tab.

  2. Click the event in the calendar view.

  3. In the resulting dialog box, click the Edit event link.

  4. Once you have completed editing the event, click the Save event button.

  5. To return to the event’s page in Workplace, exit edit mode by clicking the 'user' button at the top right, followed by Exit Edit Mode in the resulting pop-up.

Deleting a community event

Deleting an event prevents any other Workplace user from accessing that event. This process initially involves changing the event’s status to Archived and then moving the event into Trash. However, if the Trash has not been purged, the event can still be restored.

Only Workplace users who are Workplace system administrators can delete an event.

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