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Administering staff profiles

Overview

The staff profile page presents information about a given Workplace user, including your own Workplace user account, which you can access through the Edit Profile option from your user avatar menu.

This page provides Workplace system administrators with details on how to administer and customise staff profile pages within their Workplace instance.

By default, the following information about a Workplace user is presented on the staff profile page:

Contact Details

The top-left section of the staff profile page’s 'aside' area contains basic contact details for the Workplace user:

  • email address,

  • phone,

  • mobile,

  • Twitter,

  • LinkedIn, and

  • Facebook.

Other than email address, the Workplace user can configure all other values for their own profile profile.

Work Schedule

The lower-left section of the staff profile page’s 'aside' area contains a text field that the Workplace user can edit themselves (for their own profile).

Typically, a brief summary describing usual working days and hours would suffice for this field.

Main section

The 'main' section of the staff profile page, the following information fields is presented about the Workplace user:

  • Key Responsibilities - a rich text field, where the user can utilise diagrams and images to describe their main responsibilities within your organisation.

  • Team Chart - a localised view of the user’s organisation chart, narrowed down to members of their immediate team and manager.

  • Biography - a rich text field, where the user can utilise diagrams and images to describe their personal or career background.

  • Latest Updates - a paginated view of all your comments made throughout Workplace in reverse chronological order.

  • Hobbies and Interests - a rich text field, where the user can utilise diagrams and images to describe their personal hobbies and interests, especially those which might be relevant to the organisation.

  • Following - a list of other Workplace users that the user is currently following, where each of these other people’s profiles can be accessed from this list.

  • Communities - a list of communities that the user is currently following, where each of these communities can be accessed from this list.

Customising the staff profile page

Both the 'aside' section (consisting of the default contact details and work schedule areas) and 'main' section of the staff profile page can be customised to suit your organisations requirements.

As a Workplace system administrator, you can edit or add a field in the main section, as well as edit or add an aside section.

Edit an existing main section field

To edit one of the default main section items:

  1. Ensure you are logged in to Workplace as a Workplace system administrator and have accessed admin mode.

  2. In the asset map side nav on the left, locate the Squiz Workplace Mk III  Squiz Workplace - Site  Site Configuration  Staff Profile Configuration  Mappings  Main folder asset and expand its tree.

  3. Within the Main folder asset, right-click the relevant data record asset (listed below), and choose Metadata (and Acquire locks on the right if necessary).

    • kre - Key Responsibilities

    • managedTeam - Team Chart

    • qex - ( Hidden ) Qualifications and Experience

    • bio - Biography

    • blog - Latest Updates

    • hob - Hobbies and Interests

    • following - Following

    • communities - Communities

  4. Scroll down the page and under the Staff profile field settings, modify the appropriate field/s:

    • Field label - The title of the field as it appears on the accordion / drop-down.

    • Field type - ? Is there any use cases for changing this field when editing it? If so, what are they?

    • Allow editing? - ? Is there any use cases for changing this field when editing it? If so, what are they?

    • Required field? - Leave the Use default check box selected (whose default value is No), to keep the field optional. Otherwise, clear the Use default check box and choose Yes from the drop-down menu to make the field mandatory.

    • Hidden field? - Leave the Use default check box selected (whose default value is No), to keep the field visible. Otherwise, clear the Use default check box and choose Yes from the drop-down menu to hide the field.

    • Related metadata field - ? Is there any use cases for changing this field when editing it? If so, what are they?

    • HTML after value - ? Is there any use cases for changing this field when editing it? If so, what are they?

    • Keys - ? Is there any use cases for changing this field when editing it? If so, what are they?

    • Values - ? Is there any use cases for changing this field when editing it? If so, what are they?

    • XML Node Name - ? Is there any use cases for changing this field when editing it? If so, what are they?

    • Funnelback metadata class - ? Is there any use cases for changing this field when editing it? If so, what are they?

    • Funnelback index value - ? Is there any use cases for changing this field when editing it? If so, what are they?

    • Max length - ? Is there any use cases for changing this field when editing it? If so, what are they?

  5. Click the Commit button to save your changes.

Add a new main section field

Edit an existing aside section

Add a new aside section