Collaboration

You can make a comment post in several locations, including from:

  • the 'My Collaboration' feed on the homepage,

  • any content page that has commenting enabled, and

  • any 'Community discussion' page.

When you are viewing a Squiz Workplace colleague’s post, you can:

  • Reply to a post.

  • 'Like' a post.

  • 'Bookmark' a post.

  • 'Share' a post.

  • 'Flag' a post.

When you click on a colleague’s avatar, you’ll be able to view their contact details and from there, you can:

  • Visit their staff profile.

  • Start a 1:1 instant message conversation (for example, using Skype for Business).

  • Start a phone conversation if you’re on a mobile device.

  • Email your colleague.

Make a post

Making a comment post can be complicated if your new to social media, and we do cover a lot in this section. If you know what you’re doing but you need a bit of a reminder on a few points, the topics we cover here include:

Overview

Making a social comment post is easy. Inside the comment post box, simply start typing in the markdown editor *.

You can format your text using the formatting options in the markdown editor. Generally, you have two options to do this. You can either:

  • type in some text, highlight it, then click the formatting option you want to apply, or

  • click on the formatting option you want to apply, then start typing.

Pressing 'Enter' will allow you to type in plain text again.

* Markdown editor — a text to HTML conversion tool.

Help using the markdown editor

If you’re looking for help with using the markdown editor or if you’re curious, just click on the 'Help' (question mark) button. This will open up a Markdown guide in a new tab within your browser.

Format your comment post

You have a range of snappy formatting options to help get your message across.

Heading 2

Use the 'Heading 2' button to add a heading two to your post.

Heading 3

Use the 'Heading 3' button to add a heading three to your post.

Bold text

Use the 'Bold' button to add bolded text to your post.

Italic text

Use the 'Italics' button to add a italic text to your post.

Bulleted list (unordered list)

Use the 'Bulleted list' button to add a bullet points to your post.

Numbered list (ordered list)

Use the 'Numbered list' button to add a numbered list to your post.

Use the 'Link' button to add a link to your post.

  1. Click the 'Link' (chain links) button.

  2. Between the square brackets '[ ]', type in your link text (e.g. [Link]).

  3. Between the round brackets '( )', paste in your link URL (e.g. (https://www.squiz.net/)).

  4. The end result should look like this: [Link](https://www.squiz.net/)

Images

Use the 'Insert image' button to add an image to your post.

  1. Click the 'Insert image' button.

  2. Between the square brackets '[ ]', type in your 'alt text' for screen reader accessibility purposes (e.g. [Company logo]).

  3. Between the round brackets '( )', paste in your link URL (e.g. (https://www.squiz.net/logo.png)).

  4. The end result should look like this: ![Company logo](https://www.squiz.net/logo.png)

If you want to get even trickier, and add a title (visible in a tooltip when you hover over the image), you can add one in like this:

![Company logo](https://www.squiz.net/logo.png "title for my image")

Make sure you add a space after the image URL and put " " around the title.

Quotes

Use the 'Quote' button to add a quote to your post.

Attachments

Use the 'Attachment' (paper clip) button to add an attachment (such as an image or a file), to your post.

Preview your comment post

  1. Click the 'Preview' (eye) button, to see how your post will appear once you publish it.

  2. Click the 'Preview' button again to return to the editing interface.

@ Mention another user in your comment post

If you want to mention another user in your comment post, so that they get a notification of your message, all you have to do is @ ('at') mention them.

  1. Type the '@' symbol.

  2. Follow the '@' symbol with the username of the person you want to mention (e.g. @sfieldsinclair).

# Use a Hashtag in your comment post

If you want to tag your content or give it a topic you can use the '#' ('hashtag') symbol. If someone searches for that topic or tag, then your comment will appear in the search results.

  1. Type the '#' symbol.

  2. Follow the '#' symbol with your tag or topic (e.g. for 'photo of the day' use the hashtag as follows: #photooftheday).

Publish your comment post

Once you’re happy with your comment post, click the 'Post' button to publish it.

Delete your comment post

After you have published your comment post, you may want to get rid of it at some point. To do this simply click the 'Delete post' (trashcan) button and click the 'Yes' button to confirm that you do want to delete your post.

Reply to a colleague’s post

If you want to reply to one of your colleague’s posts, then follow these simple steps.

  1. Click on the 'Reply' (reply back arrow) button within your colleague’s comment post.

  2. Enter your reply into the markdown editor.

  3. Click the 'Post' button to publish your reply.

Once you’ve posted your reply, it will appear indented to the message you replied to.

Like a post

Liking a colleague’s comment post is easy. Just click on the 'Like' (love heart) button, and you’re done.

A comment that has been 'liked' acquires a number next to a love heart.

Bookmark a post

Bookmarking a comment post (so that you can easily find it later) is very handy. It’s also very easy—just click on the 'Bookmark' button of the comment post.

A comment post you’ve bookmarked has its bookmark button’s icon highlighted.

You can find all the posts that you have bookmarked, in the 'Bookmarked Discussions' tab within the 'Social feeds' section of the homepage.

Share a post

If you want to share a post with a Squiz Workplace colleague there are a few steps to follow.

  1. Click on the 'Share' button.

  2. Copy the URL of the post to share it.

  3. Share it with a colleague (using the internal information sharing mechanism/s available to you).

  4. Close the window.

Flag an inappropriate post

If you’ve seen a comment post that seems inappropriate or breaches any of your codes of ethics or conduct, you can flag the comment with your organisation’s Squiz Workplace administrators. To do this:

  1. Click on the 'Flag' button within your colleague’s comment post.

  2. In the pop-up window, click 'Yes' to confirm that you want to flag the comment post.

  3. The comment will be assessed by your organisation’s Squiz Workplace administrators.

A comment post that’s been flagged has its flag button’s icon highlighted.

Start an Instant Message

Overview

Sometimes you just need to talk to someone. It’s easy to start a 1:1 instant message conversation in Squiz Workplace by either:

  • Visiting a colleague’s staff profile and click on their Instant Messaging handle (if configured in your organisation).

  • Click on a colleague’s avatar (for example in the Organisation Chart or Social Feed) and bring up the staff contact card. You can start an instant messaging conversation by clicking on their IM link to start an IM.

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